WP Tool
Industries

WhatsApp for Events & Webinars

Boost attendance and follow up automatically, before and after the event.

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Use cases

How event and webinar teams use WhatsApp

Automate the messages your customers wait for, on the app they already check all day.

Registration confirmations

Confirm sign-ups instantly over WhatsApp, right after someone registers.

Attendance reminders

Cut no-shows with reminders as the event approaches.

Post-event follow-up

Send recordings or resources automatically after the event ends.

See it in action

Messages you can automate

Approved templates, buttons and quick replies that move each customer to the next step.

  • Join links that go live on time

    Send the webinar link a day before and again minutes before the start, so attendees never search their inbox.

  • Venue details and entry passes

    Share the venue location, schedule and a QR entry pass for in-person events.

  • Feedback and next steps

    Collect ratings after the session and share offers or the next event with interested attendees.

How it works

From setup to your first automated message

No developers needed. Connect your number, set up your flows and let WP Tool handle the rest.

  1. Step 01

    Connect your number

    Set up the WhatsApp Business API with your event brand or company name.

  2. Step 02

    Link registrations

    Connect your registration form, ticketing tool or webinar platform via Zapier, Google Sheets or webhooks.

  3. Step 03

    Schedule reminders

    Set confirmations, day-before and starting-soon reminders, plus a follow-up after the event.

  4. Step 04

    Follow up and measure

    Share recordings, collect feedback and see delivered, read and click rates for every message.

Benefits

Why event and webinar teams choose WP Tool

Everything you need to run WhatsApp at scale, from one dashboard.

Higher show-up rates

Reminders arrive on the app people check most, close to the start time, when they are most useful.

Smoother check-ins

Send each attendee their entry pass or QR code on WhatsApp, ready to show at the door.

Attendee questions in one inbox

Your team answers questions about timings, access and tickets from a shared inbox.

Promote your next event

Invite past attendees who opted in to upcoming events and early-bird offers.

Fast feedback

Quick-reply buttons make it easy for attendees to rate the session right after it ends.

Content that keeps working

Send recordings and resources to registrants who missed the live session.

Free tool

Get started free with our WhatsApp Link Generator

Create a click-to-chat link for your registration page, emails and social posts, so attendees can ask questions or register on WhatsApp.

Open the WhatsApp Link Generator See all free tools
Frequently asked questions

Everything you need to know before you get started

Clear answers to the most common questions about WP Tool, the WhatsApp Business API, billing and support.

Can WhatsApp reminders really reduce no-shows?
Reminders on WhatsApp are sent to the app attendees already check through the day, with a one-tap join or directions button, which makes it easier for people to remember and attend.
Which webinar and ticketing tools can I connect?
Any tool that can send data to Zapier, Google Sheets or a webhook can trigger WhatsApp messages in WP Tool when someone registers.
Can I send the joining link in the reminder?
Yes. Add the link as a call-to-action button in your approved template, so attendees can join with one tap.
Can I send entry passes or QR codes?
Yes. You can send images or documents such as tickets and passes as part of the confirmation message.
Do attendees need to opt in?
Yes. Add a WhatsApp opt-in checkbox to your registration form so you can message attendees before and after the event.
Can I send recordings to people who missed the event?
Yes. Tag registrants who did not attend and send them the recording and slides automatically once the event ends.
Explore other industries

See how other teams use WhatsApp

Browse use cases from businesses in other industries.

Get started

Fill more seats at every event

Confirm registrations instantly, remind attendees at the right time and follow up automatically when it ends.

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